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Knowledge Base

Knowledge Base

Logistics SOP

Sea Export SOP

Air Export SOP

Sea Import SOP

Air Import SOP

CargoNet Ocean Export Logistics SOP

Export Logistics

CargoNet is designed to support export logistics at two functional levels. Pre shipment and post shipment. CargoNet starts capturing data at request from shipper for export.

CargoNet's Pre-Shipment Activity

With the help of CargoNet Freight forwarders can complete their all pre shipment activities while conforming to the Standard Operating Procedures. The CargoNet pre shipment system supports all activities from initial Customer request for export till the cargo reaches the desired port and ready for shipment.

Request from Shipper

The CargoNet Booking module effectively captures the complete booking information regarding Shipper, Consignee, Notify parties, route, containers required and so forth.

Shipment in Transit

While the shipment is in transit, the forwarder and approved agents can access the cargo tracking feature of CargoNet to constantly update the in-transit status. The updated status is immediately reflected in the freight forwarder website. The status can be known by BL number, Job number, Container number and a host of other customizable parameters.

Container Selection

Now freight forwarders can reliably depend on CargoNet’s 3-D container visualization to help their customers in deciding the numbers and type of containers best suited for cargo fitment virtually. This process besides conforming to the SOP also helps the Freight Forwarders to plan their shipment schedule depending on the delivery dates.

IGM Filing

The Overseas agent Files the Import General manifest via the CargoNet EDI module. Once the IGM is filed online, the custom authorities evaluate the IGM and the acknowledgement is reflected in CargoNet module regarding the date of inspection based on which the containers are ready for customs inspection.

Shipment Confirmation

Once the shipment is created the freight forwarder’s operation team creates jobs from CargoNet by just importing data from Booking and adding other information related to she shipment. CargoNet gives the freedom to generate House BLs with a single click in case of consolidated shipments and option for Master BL creation with a single click data import. CargoNet supports BL printing on Customized statutory formatted BL and Draft copy. Customers, agents and other entities in the supply chain can get instant shipment information via CargoNet’s automated mailing and SMS from within the module rather than having to depend on external mailing systems.

Cargo offloading at destination port

When the cargo is offloaded at the destination port, the containers are temporarily stationed at the port before being taken up for customs inspection. This requires the utilization of Container Freight Stations. The CargoNet CFS module plays a vital role in monitoring the containers at the station and efficiently calculates the rent calculations, invoice and purchase bills generation, destuffing procedures if any and so forth. Automated calculations in CargoNet CFS enables port authorities to significantly save on man hours and get accurate calculations based on rates that may fluctuate.

Liner Interactions

With the help of CargoNet’s Freight Rate management module, freight forwarders gain the benefit of offering the best rates to their customers. The module offers extensive support to get online information liner rates by the minute. The Freight Quote module of CargoNet helps freight forwarders Sales Force to prepare instant quotes no matter where they are located from their lap tops and send to the customers. This saves a lot of company’s and customer’s time.

Customs Clearance

Once the IGM has been filed through CargoNet, the customs clearance procedures start. CargoNet Customs Clearance module in combination with Customs EDI helps the freight forwarders to quickly clear off the customs procedure and take out te cargo for delivery

Packing & Containerization

The CFS module of CargoNet takes care of the complete operational and documentation processes related to this process. The software is very much helpful to the freight forwarders for Load matching and Container load planning activities.

Port handling procedure

Once the customs clearance procedures are through the freight forwarders can quickly logon to the Port handling procedure of CargoNet to complete the formalities associated with the port. CargoNet Port handling procedures make sure that the receivable and payables associated with port handling are completely covered. Some of the major aspects covered by CargoNet are
  • Destination Terminal Handling procedures
  • Destination Documentation procedures
  • Merchant Haulage procedures
  • Additional container movement at the terminal, including Customs Inspection
  • Container weighing procedures at the terminal
  • Port security procedures
  • Transport Document Amendment procedures
  • Railroad Bill of Lading procedures
  • Currency Change procedures
  • Transport Document procedures

Local Transportation & Cargo Delivery

Once the cargo is released from port premises, CargoNet Local Transportation module helps in keeping track of the shipment and related process handling from the delivery port to the consignee premises.
  • Advance receipts and payments handling
  • Customs Duty, Taxes and other statutory processes handling
  • Port /Warehouse charges handling
  • Transhipments handling
  • Door Delivery processes handling

Customs' Clearance

CargoNet export clearance module combined with EDI interface and plug-in effectively handles all the processes related customs clearance, online document submission. The system automatically generates all the statutory reports and documents instantly saving a considerable amount time and cost to the freight forwarder.

Warehousing

The comprehensive CargoNet warehouse module collects data right from unloading, to palletizing, Binning, bar coding till the cargo has moved out of the warehouse. This module is equipped with warehouse cargo inspection, inventory management, cargo storage, and in-transit transportation processes and generates required statutory documents and finance related reports to the freight forwarder.

Land Transport

The CargoNet Local Transportation module handles all the processes and statutory documents generation related to goods in transit from shipper warehouse to the ports. Job creation, Trip sheets, invoicing and expense voucher handling are integral part of CargoNet. Cargo tracking module helps the freight forwarders to keep track of shipments at every point.

Invoicing & Billing

Freight forwarders can generate standardized invoices and billing to the customers and manage their buying and selling effectively. The system keeps track of every single penny spent and earned and generates accurate statutory and management reports. TDS, Service taxes and other related aspects are completely taken care by CargoNet.

Export benefit schemes for Shipper ​

This special feature introduced in CargoNet goes a long way in not only simplifying the freight forwarders job of co-ordination with the CHA in getting the export benefits for the shipper, but also gives a boost to the Customer faith in the freight forwarders customer commitment. CargoNet in this way is also benefiting the customer’s customer. Some of the export schemes covered by CargoNet are
  • Advance licence for intermediate supplies
  • Advance licence
  • Advance release order
  • Advance licence for deemed exports
  • DEPB post export
  • Replenishment licence
  • Diamond imprest licence
  • Concessional duty EPCG scheme
  • Zero duty EPCG scheme
  • Duty free replenishment certificate?
  • Drawback and advance licence
  • Drawback and concessional duty EPCG

Shipment on Board

Once the shipment is on board and set sail, the freight Forwarder can send automated mails from CargoNet to concerned parties like shipper, consignee and overseas agent. Pre-Alert can be generated from CargoNet with a single click data import from Job and can be instantly mailed from within the system. The system also has an option of instant messaging SMS which is built in.

Shipment at Port

Once the shipment arrives at the port much before the scheduled despatch date and may need to be anchored at the port. The CargoNet Port handling module effectively addresses this by keeping track of cargo movement within the port, containers stored temporarily halted in the ports, handling operational and finance activities, generating documents and reports related to statutory and management levels.

F.A.Q

F.A.Q

Do you have additional questions?

  • It’s not required to maintain Different software for different activities, like to open a docket in one software, for B/L Printing one software and for Accounts in a different one. All are included under one Roof
  • Data of other branches shall be collected and it shall be maintained in the HO as and when required.
  • Multi Location Data Collection Environment (MLDCE)
  • Multi Location Data Integration
  • Consolidated Reports of Branches
  • Customized User Security Levels
  • Document Management System In-built Accounting System
  • In – Built Mailing System
  • Credit Limits for Debtors / Creditors
  • Our Freight forwarding software provides the Red alert of the Brokerage Bills not submitted to shipping lines as well the outstanding of the Brokerage bills which are not Set off.
  • provides the Red alert of invoices that are not billed to the Customers.
  • Provides the consolidated reports based on the Modules and the Branches
  • Provides the Shipment wise Profitability reports based on the Job No’s, Salesman wise, Module wise
  • Provides reports like SOB, Pre-alert, Stuffing, Loading, Transshipment details etc….on a Single Click
  • Provides Consolidated Trial Balance, Profit & Loss, Balance Sheet, Ledger Report, BRS etc….
  • Yes! Provides the Shipment wise Profitability reports based on the Job No’s
  • Provides the Shipment wise Profitability reports based on the Salesman wise
  • Provides the Shipment wise Profitability reports based on the Module wise
Yes! The Reports can export to PDF format, Excel, Word Format etc.
Yes! B/L print outs can be taken in a Single click
  • Yes! User Privileges can be set based on their Profile/Designation.
  • Back up of the Data can be taken in a single click
Freight forwarders provide their customers with a range of services including consolidation, documentation, freight payment and customs clearance. The service is offered by freight forwarders who serve as an intermediary between the shipper and the forwarder’s transportation network.
  • Entering data about each shipment
  • Finding out about rates
  • Finding out about documentation
  • Making bookings
  • Managing quotations

The world is calling, but the struggle with complex international exports can be overwhelming. Shipping software allows you to:

Optimize systems: Automate operations, expand productivity, and increase accuracy.

To achieve global ordering: Track inventory in real time; compatibility with global networks; and make decisions based on data.

Enhanced customer service: Respond quickly, provide clear information, and rise above language issues.

Choose the right freight forwarding software to open your company to global growth.

Choosing the right freight software is like choosing your superhero gear – it empowers you to handle complex logistics and soar to new heights. Here are some basics to ensure your software is a real winner:

Effortless Shipping: Imagine recording, tracking and reporting on shipments with a few clicks. Your software may simplify these processes, freeing you up to focus on bigger things.


Simplified bookkeeping: Creating accurate quotes, invoices, and report cards is unlike paper invoices. Look for software that simplifies paperwork and keeps everything organized.

Strong customer relationships: A robust CRM system in your software allows you to manage customer interactions, send personalized communications, and foster strong relationships – the foundation of any successful business.


Data push decisions: Your software program can be your own record analyzer. Look for features that provide insightful analysis of overall performance, identify trends, and empower your company to make informed choices.


Easy conversation: Does your software play well with others? Integrating accounting, CRM and visit management systems improves information flow and eliminates accounting silos – a huge win for efficiency
By installing those essential components, you equip your logistics with the software muscle needed to overcome any system challenges and achieve breakthrough success

A quantity of steps are worried in integrating and employing freight forwarding software program (CargoNet) inside your commercial enterprise, these encompass: 

Evaluation and Planning: Assess the existing freight forwarding processes in your organisation and discover regions to be stepped forward. Establish your precise requirements and dreams for imposing CargoNet software program application. Develop a plan of implementation along with timeframes, sources and key individuals.

Customization and Configuration: Collaborate with our implementation group in order to personalize the software program in line with the workflows or processes used by your very own organization. Set up configurations, user privileges, in addition to connections to other systems employed across your business enterprise.

Data Migration: Prepare your present day Freight Forwarding statistics for migration into CargoNet. Make certain that statistics is accurate and sound by way of purging it off old data even as formatting it efficaciously

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